Home Event Planning Advice Event Planner Advice Column: Advice for your Events and Plans

Event Planner Advice Column: Advice for your Events and Plans

8 min read
0
0
28
Event Planner Advice Column: Advice for your Events and Plans

Dear Star,

I want to throw a huge birthday bash for my mom’s 60th birthday. But I don’t know where to start! Everything seems so overwhelming. Instead of planning I’ve been procrastinating and avoiding the subject everytime I see a family member. 

Where do I start? How do I even begin to plan for the extravagant bash I want to put together? Help!

-Shannon R.

Hi Shannon,

It’s awesome you want to celebrate your mom with a huge party for her birthday! If you lose your way along your planning adventure, always remember why you’re doing this: to celebrate your mom and show her how loved she is.

If you lose your way along your planning adventure, always remember why you're doing this: to celebrate you mom and show her how loved she is. Click To Tweet

Now, let’s get you off on that adventure. The first and most important thing is to set a budget. However you come to that number, personal contributions, money from family and friends, etc, choose something you can comfortably afford and stick to it. No one should go into debt for a party, no matter how fabulous.

Onto the event itself, what I like to do when planning an event is concentrate on what I want the event to look like when it’s all finished. When I was planning my dad’s retirement party I knew exactly how I wanted everything to look. Each detail of when the guests arrived and when the guests entered the ballroom to when they went to dinner to when they left at the end of the evening was already planned out.

Each detail of when the guests arrived and when the guests entered the ballroom to when they went to dinner to when they left at the end of the evening was already planned out. Click To Tweet

Put yourself in a guest’s place. What kind of venue do you want your guests to walk into? What kind of decor do you want them to see (I recommend going with your mom’s favorite color for the color scheme)? If you can’t think of anything, then go a little sideways with it.

Imagine everything you can. Big ballrooms, small ones, casual restaurants, that one clubhouse in the neighborhood that Sharon has access to. Mentally try out venues and see what fits the feel of your event. Also, making contact with venues is a good way to whittle down the options. Some venues have rules others don’t and vice versa.  Some venues will be out of your budget, some might not have the date you want available.

Event Planner Advice Column: Advice for your Events and Plans

Venues can surprise you as well. Sometimes a venue I thought would be insanely expensive was very reasonable. Other times, the opposite was true. Also, read some venue reviews and listen to what locals have to say about the venue. Take all of it with a grain of salt, naturally. But if the reviews consistently praise one thing, but bring up another as a problem, you can get the idea of what you’re in for.

Another good way to start planning for a party, assuming it’s not a surprise party, is to ask the person of honor what they want. Don’t plan a steakhouse get together for a vegetarian, basically. Take notes about what your mom says regarding the party. If she has an idea it can help you. If she doesn’t, that’s alright, too. You’ve got an ace up your sleeve.

Don't plan a steakhouse get together for a vegetarian, basically. Click To Tweet

If you’re really stumped, it’s a surprise party, and you don’t want to reach out to venues yet, go to Pinterest. Type in “60th birthday party” and see what comes up. There are so many ideas out there, you’re bound to find something to help you. Even if all you find is a nice way to present goodie bags, that’s more than you had beforehand.

Finally, if you’re so stuck and frustrated, you don’t know what else to do, hire a professional event planner to help you. Their services aren’t always restrictively expensive and you could find someone local to give you a hand with what you need. If parties are not your scene, it’s probably a good idea to some professional help from someone who knows the industry and the area.

Happy planning and parties!

-Star

Load More Related Articles
Load More By Star LaBranche
Load More In Advice

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Check Also

My Fiance isn’t Interested in Wedding Planning: What Do I Do?

Dear Star, My fiance and I just got engaged and I started to plan the big day. However, he…